Welcome to the 2021-22 Season!
This is your online LMHA Managers Manual & Resource for the season. Please review carefully as there is a lot of useful information for the season. Should you not be able to find the information you are looking for, please reach out to your Division Manager. We will do our best to get you the information that you require!
2021/22 Team Official Roster Form - Please complete ASAP
BC Hockey Minimum Suspension Guidelines
Managers will need these documents once teams are formed:
Bank Account Letter Request Form (required by all teams before setting up a team bank account)
Code-of-Conduct - LMHA Team Officials - COMING SOON! NEW this season- these will be an online form!
Conducting your First Team Meeting Guidelines
HiSports! for Schedules & Standings & Game Entry
Jersey Deposit Collection Form - COMING SOON! NEW this season- these will be an online form!
PCAHA Coach-Manager Meeting Dates & Locations - https://pcaha.ca/index.php
Referee Fees for 2021.22 (Current as per PCAHA Rulebook)
Scorekeeper & Timekeeper Roles & Resources
Summary of Changes to PCAHA Rules & Regulations
Team Apparel Program - COMING SOON!
Team Snap - Login - Managers can contact their Division Manager for access.
Langley Minor Hockey has moved to the ePACT Safety Network. This system replaces medical forms, codes of conducts for parents and players and the jersey deposit waiver (you will still be required to collect the deposit cheques).
Once teams are formed, LMHA will hand over access to your team files. There is an ePACT Admin app that you, as the manager and coach, will want to download so that you have access to the information at all times. You will want to also provide your HCSP with access as well.
For more information on ePACT.
ePACT Group Administrator - WELCOME
REQUEST ACCESS TO YOUR TEAM ePACT ACCOUNT (Manager and/or HCSP)
* What events do you need to consider applying for BC Hockey sanctioning?
*Apply for BC Hockey event sanctioning here. Please allow some time for your application to be processed and approved.
*Do you need to request a Certificate of Insurance?
*Are you using a Private Instructor with your team? Please read!
LMHA encourages all teams to engage in fundraising activities each season. That being said, the decision for a team to fundraise (or not) is to be made collectively at the team level by the team officials and parents.
- Teams are not to fundraise in excess of their season budget. No team families are to profit from any fundraising events.
- LMHA reminds each team that gaming regulations must be followed when participating in fundraising activities. Please read all information carefully before proceeding. LMHA has applied and received for a gaming grant of $100,000 annually for many years. For teams that are running licenced gambling events, not following the proper gaming procedures can put that Association grant in jeopardy.
- BC Gaming has provided us with the following webpage that is specific to Sports Teams. Class B-D instructions for Sports Teams
CLASS D GAMING LICENCE (Gross Revenue of $5000 or less)
Individual Sports Teams are eligible to apply for a Class D license which allows you to raise a maximum of $5,000 in gross revenue. There is a maximum of $500 value for each prize and alcohol CANNOT be a prize. Full details are available here.
"As stated in Section 5.1 of the Class A/B Guidelines and Section 3.1 of the Class D Guidelines “Liquor, prohibited or restricted firearms as defined in the Firearms Act (Canada), and live animals cannot be offered as prizes.” No alcohol can be offered as a prize, however gift certificates to establishments that sell alcohol are permitted. Cannabis products are being treated similar to alcohol and may not be offered as a prize, however gift cards to fully licensed establishments would be permitted." (BC Gaming October 2019)
It is important for teams to remember that it is the TEAM not LMHA that is doing the fundraiser. You must provide team information when obtaining your license and promoting your fundraiser. Please do not promote events as being on behalf of LMHA. Also, you must remit the Summary Report to BC Gaming at the end of the event. If you have any questions, please email info@langleyminorhockey.ca.
CLASS B GAMING LICENCE (Gross Revenue of $20000 or less)
On a case-by-case basis, LMHA will consider approving a team for a Class B Gambling Event License.
Please carefully review LMHA Class B Licence Guidelines and the BC Gambling Event License Requirements prior to making any application to an event(s) or requesting approval(s). As LMHA must take out this license on behalf of the team, LMHA must be involved in the process from start to finish.
To apply to LMHA for initial approval, please submit your teams application HERE.
If you have questions, please email treasurer@langleyminorhockey.ca.
ELECTRONIC GAME SHEETS.
HiSports! App
HiSport! Finding Other Team Contacts (2019)
HiSport! Coach-Manager-Training (2019)
HiSports! App Help Pages
BC Hockey E-Gamesheet Information Page
Memorandum - Electronic Game Sheets
Electronic Game Sheet - Scorekeeper Notes
Game Notes Scratchpad
For more information visit the PCAHA homepage.
GAME SHEETS are no longer available.
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RESOLVING GAME CONFLICTS.
When you receive your PCAHA game schedule, you will have to resolve any game conflicts within 48 hours, as follows:
- Email the LMHA Ice Allocator with the Game # date/time that is in conflict.
- Once you receive your alternate ice from the Ice Allocator, contact the opposing team Manager to confirm their availability.
- Once the opposing team confirms, email the Ice Allocator to confirm that the conflict is resolved with the new ice. He will take back the conflicted ice slot.
- Contact your PCAHA League Manager to update the resolved game details, including the opposing team on that email so that everyone is confirmed.
- Email the LMHA Referee Assigner to re-assign referees Under-15 (Bantam) C and down). Under-15 (Bantam) A and above will be requested by the League Manager at the time of the game update.
The ice allocated to all teams is the property of the Langley Minor Hockey Association (“LMHA”) and the teams have the privilege of using the ice assigned/allocated to them. LMHA expects all ice assigned/allocated to be used. LMHA DOES NOT want ice sitting empty at any time. The average cost of a sheet of ice without subsidy is about $350.00 per hour. Teams are permitted to sell or trade their assigned/allocated ice up until 48 hours prior to the ice time in question. If the ice remains unsold or has not been traded at that time, then the team must decide to either use the ice or return it to the LMHA Ice Allocator. The Ice Allocator will then send an email notification to all registered teams that the ice is available at no charge. This is to ensure the ice does not go unused. No team is permitted to sell, trade or in any way forfeit LMHA ice to any team (regular season or Spring) outside of LMHA. The use of LMHA ice by a non-LMHA team can result in a permanent loss of our ice subsidy. This loss would result in a substantial increase to registration fees to cover the cost of ice in the Association. If any team is proven to be in the process of selling, or have sold LMHA ice to any non LMHA team or Association the first offence will be a team fine of $1,000.00. A second offence will result in the responsible team official being suspended at the discretion of the Executive. Only LMHA rostered coaches/teams can purchase LMHA ice. The coach(s) must be present and on the ice adhering to all LMHA rules and policies. All players must be LMHA rostered and in full gear. Any violation of this may result in disciplinary action.
A Few Words About Equipment:.
Thank you for volunteering your time this 2020-2021 Season to coach/manager the young people of our growing community.
A few words about the loan equipment, jerseys, pucks, C-teams letters A’s and C’s, and socks that you will be issued at the team level:
- When you pick up your team equipment you will be asked to sign out the equipment. You will get a copy of what you have signed for at that time.
- If you have a need to exchange, after handout, sock size or jersey size please contact Equipment Manger to see what if anything can be arranged.
- Please consider putting in your team budget $250.00 or so to clean, and repair if needed, the team jerseys that are to be returned at the end of the season.
- H1, H2, H3, and H4 teams along with AtoMc - Atom C teams will get to keep one set of the two sets of jerseys loaned at the end of the season. Further details will come later as to what set to keep.
- You will get further instructions of when the exact times for your age group to return loaned equipment toward the end of the season. Please make a note which date is the last time your team plays a game. Please arrange to collect the loaned equipment right after the conclusion of the last game. Bring a big plastic bag to take the wet jerseys away. As a team, you would be able to clean and repair all jerseys in one shot. This will go a long way to controlling the headaches of trying to collect from individual players if you do not collect the jerseys at the last game.
- Please be mindful that when your age group is assigned a return date and time that these slots are manned by volunteers like yourselves. Please show up at your assigned time or at the very least have another team official come in your place.
Thank you again for your time this season.
Tyler Smith
Equipment Manager LMHA
Should you have any questions regarding LMHA jerseys and equipment, please contact our Equipment Manager, Tyler Smith
Please use the new Jersey Deposit Form to collect and submit all post-dated cheques for the jersey deposit. The form and ALL team cheques will be submitted to your Division Manager.
Jersey Deposit Collection Form
All families have accepted the Jersey Waiver via e-Pact this season.
I acknowledge that, as the parent and/or legal guardian of the player listed on this file, I have read and agree to follow these instructions:
- Hockey jersey bags are preferred for storing and transport to and from the arenas.
- LMHA jerseys will be worn for games only, not practices.
- Player and teams must use the LMHA supplied A’s and C’s and they must be sewn on – NO GLUE.
- Name bars or sponsorship patches must go on the back of the jersey and be sewn on below the number – NO GLUE.
- Any item that is glued on to a jersey will result in the player losing their jersey deposit.
- All name bars’, C's, A's and any other alterations will be removed prior to returning your players jersey's.
I also acknowledge that:
- Once placed on a team for the season, I will provide the team manager with a post-dated cheque (April 1, 2019) made out to Langley Minor Hockey Association for the amount of either $100 for Atom C teams and Initiation teams OR $150 for all other LMHA teams.
- LMHA will cash the deposit cheque if my players jerseys are not returned to LMHA in the condition that they were received.
- If my players jerseys are returned after the final return date offered, no refund will be issued.
- If a deposit cheque does not clear or LMHA is unable to process it, the full deposit plus a $35 admin fee will be added to my players next years registration.
Other resources:
Hockey Canada Equipment Fitting Guide
Hockey Canada Policy on Helmet Stickers
Parents - Ensure your Player Wears Safe Equipment
Exciting information coming soon!
LMHA DIVISION MANAGER CONTACT INFORMATION:
| Initiation Manger - U6 and U7 - Brandon Spearman | under7@langleyminorhockey.ca |
| Novice Manger - U8 and U9 - Danny Franco | under9@langleyminorhockey.ca |
| Atom Manager - U11 - Vacant | under11@langleyminorhockey.ca |
| Peewee Manager - U13 - Les Torok | under13@langleyminorhockey.ca |
| Bantam Manager - U15 - Vacant | under15@langleyminorhockey.ca |
| Midget and Juv. Manager - U18 and U21 - Grant Wilkins | under18@langleyminorhockey.ca |
For the 2020/21 Season, details on this opportunity will be posted when available.
*Please note, you are required to apply for a BC Hockey Special Events Sanction prior to participating in an event such as this. Please visit the BC Hockey website for further details and to apply as well as allow 7-10 days for your application to process.
7th Skater
- sits in for the pre-game talk with the team
- skates the pre-game warm up with the team & stands for the anthem
- can be a part of the mini skate team, but not always
Rivermen Timbits Team of the Game
- available every home game
- restricted to Teams wearing the Timbits jerseys (H1-H4)
- Timbits teams get to play a mini game during the 1st period intermission and get free entry to watch the game
- free tickets to the game are provided to the players and their parents
Rivermen Preston GM Team of the Game
- available every home game
- a good opportunity for a minor hockey team building event
- players wear their LMHA jerseys to the game for free entry
- players/parents/coaches welcome up to a total of 45 tickets
- Preston team of the game is announced during one of the intermissions
Rivermen 50/50
- this is a fundraising opportunity for LMHA teams
- LMHA players attend in their jerseys and sell 50/50 tickets during the game with half of the total proceeds going to the team
- team's are to apply for their own gaming license
- max. allowable 50/50 take is $500
- avg. 50/50 take is $250
- the team doing the 50/50 draw gets free entry to the game as do any adult supervisors
In partnership with McDonald's, our Atom "C" Division is once again fortunate to provided with support and incentives through the McDonald's atoMc Hockey Program. For further details, please click on the links below and ensure that the families on your teams are provided with this information:
Welcome to AtoMc!
A Thank you to Coaches.
Golden Moments
atoMc Hockey / Équipe McDo Golden Moment Contest
Who is Eligible? Atom teams participating in the atoMc® Hockey program during the 2018-2019 hockey season in Canada, except for those in the Province of Quebec, and Bantam teams participating in the Équipe McDoMD program during the 2018-2019 hockey season in the Province of Quebec. Two winning teams will be selected from each of the three contest regions for each contest period:
What could teams win? One Team party at a McDonald’s Restaurant with each Team member, one parent/guardian or each Team member, and each coach/assistant coach of the Team treated to a McDonald’s Extra Value Meal. Each player on the Team also will one McCafė card pre-loaded with $5 for to give to one of his/her parents/legal guardian. When?
To enter Please go to www.atomchockey.ca / www.equipemcdo.ca to submit the following:
Questions should be sent to: atoMc Hockey: atoMcHockey@gotoguys.net
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REQUESTING OR RESCHEDULING GAME OFFICIALS (Referees):
NEW THIS SEASON... When you request a game number from your PCAHA League Manager, referees will be ordered for all levels.
- For any questions or concerns specifically regarding LMHA referees, please email Roberta @ refassignor@langleyminorhockey.ca
- To check on referee assignments, please log into HiSport! Once logged in, go to GAMES. Find the subject game and click on the clipboard at the end of the row. This will allow you to see and confirm your referee assignments.
- ** If you are 24-hours out and there are unassigned referees, you can TEXT our referee assignor, Roberta @ 604-209-2055. ONLY IN THE CASE OF AN EMERGENCY. All other inquiries must be made by email.
PLEASE READ - Letter from the LMHA RIC Regarding On-Ice Officials - 2019.20
GAME OFFICIAL RESOURCES:
2019-2020-Referee-Linesmen Expense Allowances (current for 2021-22)
Protocol for Games without Officials
Referee Complaint Procedure
Resources
BC Hockey Risk Management Resource
Cameras, Camera Phones and PDA Policy (BC Hockey)
Co-Ed Dressing Room Policy
Harassment & Abuse Policy (BC Hockey)
Ice Allocation Policy
LMHA Disciplinary Process
LMHA Zero Tolerance Policy
PCAHA
PCAHA Arena Maps
PCAHA Member Associations
PCAHA Rulebook
Respect In Sports
Sponsorship Policy
TEAM First (Risk Management)
Team Official Clinics
Team Snap - Login
Team Snap - Help & Support
Two-Deep Method (BC Hockey)
AED - Awareness in the Arena
Arena Safety Checklist
Concussion Recognition Tool
Emergency Action Plan for Arenas - Template
Emergency Action Plan for Injured Officials - Template
Emergency Assessment of an Injured Player
HCSP - Safety Person Responsibilities
Hockey Canada Injury Log
Hockey Canada Injury Report
Hockey Canada Return to Play Form
Hockey Canada Safety Resource
Injured Player Protocol - BC Hockey
Player Medical Information Form
Type One Diabetes & Insulin Pumps
As a minor hockey organization, LMHA encourages all teams to look for local sponsorship to help make hockey more affordable for everyone. Please ensure that you respect the following guidelines.
- Teams may solicit sponsorship.
- The total amount of sponsorships cannot be greater than the team budget. An LMHA team cannot make a profit at the end of the season.
- LMHA does not have charitable status so does not provide receipts. The team should provide a receipt of funds to the sponsor.
- The team can provide name bars (not shoulder patches) or other items of appreciation, as appropriate.
- The name bar must be sewn on the bottom back of the jersey, centered under the number. It is best to loosely hand sew the name bars so that they are easily removed at the end of the season. If the jersey does get damaged the parent/player will lose their jersey deposit.
Share your team's stories!
If you have a tournament win to share or a team story to tell, send LMHA the details here and we will post it to share on our website!
All individuals who are interested in Volunteering as a Team Official with the Langley Minor Hockey Association (LMHA) for the upcoming hockey season (2020/21) are required to complete certifications as outlined below prior to being rostered to a team. These are BC Hockey requirements and we encourage you to get your certifications completed PRIOR to the start of the season where ever possible.
Please click to review the Team Official Code of Conduct document.
What team positions require certification?
*Coach/Assistant Coach - please visit the "apply to coach" page for more detailed info on coaching certification.
*Manager
*HSCP
*On-Ice Volunteer
What certification are required to be a team official in LMHA?
As per BC Hockey, each and every team official, regardless of their level, is required to hold valid certifications as follows:
- Criminal Record Check (CRC). This is required every three years. There is no cost. The Criminal Records Review Program has made numerous changes to the process in order to enforce a streamlined submission procedure for all organizations. Fortunately, applicants can now once again complete this process online. Please see details below:
ONLINE LINK: https://justice.gov.bc.ca/eCRC | ACCESS CODE: 8PPB7KPFJM
Upon completing your CRC online, all applicants must provide the LMHA Administrator with a copy of their service #. Please either print the page, screenshot, or copy and paste this service # and email to info@langleyminorhockey.ca including your full name and DOB.
- Respect in Sport - ACTIVITY LEADER (RIS). This is required every five years. It is an online course that LMHA will reimburse you for provided complete the course and you are rostered to a team. To register for RIS, visit here.
- Concussion Awareness Training Tool (CATT). Currently, there is no expiry date on this course. It is available online and is free. To register for CATT, visit here.
- NEW for 2020! Planning a Safe Return to Hockey. This is a new, online, free course that is mandatory for team officials. It takes about 20 minutes. There is currently no expiry date. To register, visit here.
All of these courses should be complete and current prior to the start of the season.
If you are uncertain as to which courses you have taken and/or their expiry dates, you can check on Hockey Canada's eHockey website here.
What do I do if I do not have an HCR (Hockey Canada) profile?
If you have never played minor hockey or been a team official before, you will likely not have your own HCR profile. Please do not register for courses under your players name but rather email the Registrar with your full name, date of birth, mailing address, contact number and email address and we will set this up BEFORE you begin your certifications. Your profile will be created and then you will be provided with your HCR number to move forward with your certifications.
Are you a NEW or TRANSFERRING LMHA team official and do not have a Hockey Canada profile in LMHA's HCR?
If this is the case, please complete the form found in the link below. This information will be used to create your Hockey Canada profile OR to transfer your profile to LMHA. NEW and TRANSFERRING Team Officials
What is the HCSP and what is involved?
To be an Hockey Canada Safety Person, an extra online course is required. Every team requires a safety person in order to be eligible to practice and play games. To register to take the course, please visit BC Hockey Clinics.
What happens next? How do I help out my team?
Once your player is on a team for the season, approach your Coach and let them know that you are willing to help out for the season as a team official. If a position is available, your information will then be submitted to LMHA by the Head Coach of Manager for rostering. All certification must be completed in order to be eligible to be rostered. And you must be rostered to be eligible for any role on a team.
Is there a cost to be certified?
The CRC and the CATT program are free of charge. Both the Respect in Sport and the HCSP course do come with a small cost. That being said, LMHA will reimburse team officials for these costs once they are rostered to a team and a proper reimbursement request has been submitted.
How do I go about getting reimbursed for a certification?
If you took a Clinic during the 2019/20 Season and are rostered to an LMHA team, you will be reimbursed upon CERTIFICATION. If you have a receipt for Respect in Sport or HCSP or a Coaching Clinic you can submit the receipt directly to the LMHA Treasurer on or after October 15th of each season. In your submission, you will be asked to include...
- Name, Mailing Address, Phone Number, Email Address, Clinic Certificate of Completion, Dated Receipt
*Once a reimbursement request is received, LMHA will confirm that you are rostered to an LMHA team. LMHA will then contact you when your cheque is ready. Please allow a minimum of thirty (30) days for the cheque to be processed.
You MUST have a valid Criminal Record Check (CRC), Respect in Sport (RIS), Concussion Awareness Training Tool (CATT) and A Safe Return to Hockey BEFORE LMHA will roster you to a team.
*This information is subject to change.
As a Timbit Hockey Association we are provided more than just uniforms and medals. One of the additional opportunities we are provided is the chance to play a mini game during intermission at a Canucks home game.
All you have to do is follow the link below and sign up for the chance to have your team play at a Canucks home game!
https://canucks.formstack.com/forms/mini_minor_1819
Password: Timbits
FORMS:
Find a Tournament - BC Hockey
Request a Tournament Permission Letter from LMHA (required only for tournaments outside of PCAHA)
Interdistrict Travel and Exhibition Game Sanction Request Form & Checklist (New 2018)
Out of Province and USA Hockey Tournament Travel Exhibition Game Form (New 2018)
PCAHA Tournament Checklist for Managers
Planning your Trip Across the Boarder
US Customs - Traveling with a Child Under 18
PROCEDURE FOR REQUESTING A TOURNAMENT PERMISSION NUMBER FOR TOURNAMENTS WITHIN PCAHA
Body of Email to be sent to your Pacific Coast Amateur Hockey Association (PCAHA) League Manager:
We are requesting a Tournament Permission Number for of our upcoming tournament as follows:
PROCEDURE FOR REQUESTING A TOURNAMENT PERMISSION NUMBER FOR TOURNAMENTS OUTSIDE OF PCAHA:
When asking for permission to an Interdistrict tournament please include the details outlined below in the email body and attach all documents (HCR Roster, completed Interdistrict form and the letter from the LMHA President. When you combine the Interdistrict form with the permission letter from the President, the form does NOT need to be signed.
PCAHA appreciates the above being done as it saves going back and forth. Once your league manager receives the above request and documentation, they will complete a tournament permission form and forward all documents to PCAHA travel permissions for final approval (if in BC). If going somewhere outside BC then PCAHA approves and then goes to BC Hockey. Final approval then goes back down the chain. Please allow at least 10 days.
Don't find what you are looking for? Please reach out to your Divison Manager for assistance.